Conference Administrators
- The Administrator has responsibility for ensuring the conference runs smoothly and everyone is safe and provided for.
Pre-conference
- Liaise with Contagious Operations team concerning DBS’s and references
- Liaise with parents to inform them of the details of the week and what to expect
- Provide Medical and Dietary information to SUS leaders and to the venue
- Communicate details of the training day to TEAM and register who has attended
- Ensure all TEAM running activities are aware of and have access to Risk Assessments and are adapting them to their activities
- Prepare registers, fire lists, risk assessments, lanyards, and other key information for the conference
- Prepare tuckshop and bookshop including pricing, stock, signs and cash floats
- Ensure that there are enough teaching books and resources
During the Conference
- Organise registration on the first day
- Ensure all activities have a completed risk assessment and file risk assessments
- Support the conference with administration – provide, collect and store relevant forms to the TEAM
- Liaise with the on-site staff at the venue
- Mobilise the TEAM in clearing up and ensure the venue is left in the correct condition
Post Conference
- Collect all equipment, registers and all other forms and send them to safeguarding@contagious.org.uk
- Review the conference together with the Teaching Leader and Coordinator
- Archive or delete all sensitive personal information under the GDPR policy